Special Event Parking Request Form : Parking Services : Texas State University

Please submit this request at least 10 business days prior to scheduling the event.

If an event is scheduled prior to parking arrangements being confirmed, there is no guarantee that Parking Services resources will be provided or that adequate parking space will be available.

Requests must be submitted by the Texas State affiliate sponsoring the event or the Texas State office or department responsible for scheduling the facility.

Texas State Sponsor Information

Sponsoring or Responsible Texas State Department *

Texas State Contact Person *

Texas State Phone Number *

Texas State Email Address *

Department Fund Center *

Department Cost Center / Internal Order / WBS Element *

Event Contact

Is the Event Contact the same as the Texas State Contact? *

Yes

Event Contact Person (if different than above)

Event Contact Email

Event Contact Phone Number

Event Information

Name or Description of the Event *

Location(s) of Event *

Number of Expected Attendees *

Number of Expected Vehicles *

Will Bus or Shuttle Parking be Required? *

Yes

After Pick-up and Drop-off, all buses must park at Bobcat Stadium West (P10). Bus parking permits are $10 per bus.

How many Buses or Shuttles will attend? *

All bus activity must be additionally coordinated through Transportation Services.

Contact Transportation Services at transportation@txstate.edu.

There are limited Pick-up and Drop-off locations on campus and non-TXST buses are not allowed in the bus hubs.

External Bus Coordination Number *

The number is in the email suject you recieved as confirmation of the form submission

Bus Authorization *

I understand that I must coordinate all bus activity with Transporation Services, and buses may not drop-off or pick-up on campus without Transportaion Services coordination and approval.

Preferred Parking Lot or Garage

Additional Comments

Event Date and Location

Event Start Date *

Event Start Time

Event End Date

Event End Time

Location *

San Marcos Campus

Round Rock Campus

Cost Information

If Parking Services determines the event will require additional officer assistance such as coning or barricading spaces, or staffing entrances to a lot or garage, an overtime charge of $30 per hour, with a minimum of four hours, will be charged to the account. Any damage to parking facilities or the cost of cleanup will also be charged to the department or group using the facility. A prepaid security deposit may be required.

Please indicate to what account parking fees and overtime expenses will be charged:

Payment *

Payment will be made through a Texas State department or organization.

Payment will be made through a non-Texas State sponsor. (Payment is required one week prior to the event.)

Fund Number *

Cost Center / Internal Order / WBS Element *

Authorization *

I have approval and authorization from the account manager for this purchase.

Comments/Special Instructions

Who will be paying for the Permits? *

Texas State Department or Organization

Non-Texas State Sponsor or Organization

If you happen to see this, do not fill this field.